Terms & Conditions – Speakers

2.1 The Speaker agrees to participate in the assigned Session(s) as confirmed by Tech Summit.

2.2 Tech Summit reserves the right to adjust session format, timing, or lineup if required.

3.1 Materials must be original or properly credited.

3.2 Final Materials (if required) must be submitted at least 30 days prior to the event.

3.3 Tech Summit may request reasonable adjustments for relevance or quality.

3.4 The Speaker retains ownership but grants Tech Summit usage rights as defined.

4.1 The Speaker grants Tech Summit permission to use their name, photo, title, company name, and Materials for event-related promotion.

4.2 Tech Summit may use Speaker information across websites, social media, brochures, newsletters, and press releases.

4.3 Promotion within the Speaker’s own network is optional but encouraged.

5.1 Tech Summit may record the session in audio, video, and photographic formats.

5.2 The Speaker grants a non-exclusive, royalty-free license for Tech Summit to edit and use recordings for promotional or informational purposes.

5.3 Tech Summit will not sell content to third parties without written consent.

6.1 The Speaker must adhere to the event schedule and join their Session on time.

6.2 Any technical needs should be communicated 30 days in advance.

6.3 For virtual sessions, stable internet and proper audio/video quality are the Speaker’s responsibility.

7.1 Unless agreed in writing, Speakers are responsible for their travel and accommodation.

7.2 Any reimbursements or hospitality (if applicable) will be confirmed in writing.

8.1 The Speaker must maintain a respectful, professional, and inclusive tone.

8.2 Discriminatory, offensive, or inappropriate behaviour or content is prohibited.

8.3 Tech Summit may replace or remove a Speaker due to misconduct or unsuitable content.

9.1 A Speaker may withdraw from participation up to 30 days before the event.

9.2 If a Speaker withdraws within 30 days of the event, the Speaker must provide a suitable replacement within 7 days from the date of withdrawal, subject to approval by Tech Summit.

9.3 If the Speaker is unable to provide a replacement within the 7-day period, the Speaker must bear a replacement fee ranging between €200–€500, depending on the session type and urgency.

9.4 Tech Summit reserves the right to adjust the agenda or scheduling for operational or program-related reasons.

10.1 Any fee or payment related to participation must be discussed and mutually agreed via email prior to confirmation or before the submission of required details.

10.2 The Speaker must comply with the agreed payment terms as communicated by the Tech Summit team.

10.3 Non-payment may result in removal from the agenda or cancellation of participation.

10.4 No refunds will be issued after confirmation unless mutually agreed in exceptional circumstances.

11.1 Tech Summit is not liable for delays, venue issues, or technical disruptions beyond its control.

11.2 The Speaker is responsible for ensuring the accuracy and legality of their content.